Prime Contractor Overview - PA Mentor Protege Program

Prime Contractor Overview

MENTOR-PROTÉGÉ PROGRAM

Pennsylvania Department of Transportation (PennDOT) has created a Mentor Protégé Program to increase diversity and participation in the Diverse Business (DB) / Disadvantaged Business Enterprise (DBE) Program for contractors and consultants, with a focus on drawing in underserved and underrepresented companies. We provide a seamless process to assist mentor and mentee in navigating the program


I like to Mentor


I’d like to become a Protégé

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Purpose & Goals

The Pennsylvania Department of Transportation (PennDOT) has created a Mentor Protégé Program to increase diversity and participation in the Disadvantaged Business Enterprise (DBE) Program through outreach to underserved and underrepresented companies, which directly addresses PennDOT’s 2018
Disparity Study findings.

Our program’s mission is to further the development of DBEs, including but not limited to assisting them in moving into non-traditional areas of work and/or competing in the marketplace outside the DBE program via the provision of training and assistance from other firms. The Program encompasses elements of the prime construction and prime consulting markets for increased DBEs participation and to level the contracting playing field.

Goals provided by the consulting industry include:

  • Provide an avenue to connect experienced PennDOT consultants with new and growing DBEs to assist with building or expanding their experience in the industry, including assisting them to move into non-traditional areas of consultation work,
  • Empower prime consultants (DBE or Non-DBE) to transfer knowledge through the project development process on active projects to help DBE firms grow to become self-sufficient and long-term business partners, and
  • Grow teaming relationships to include more underrepresented firms to improve participation and eradicate barriers to opportunities.

Goals provided by the construction industry:

  • Further develop DBEs in the construction industry

  • Provide for a more direct relationship between a Prime Contractor and a DB/DBE

  • Help proteges obtain additional pre-qualification work codes and increase capabilities. 


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Eligibility

Proteges- The Program is open to all PA UCP-certified firms. A PAUCP-certified DBE firm can register as a PennDOT Business Partner during the Program and obtain an active qualifications package in ECMS. Protégés that are exploring new market expansion for new disciplines may also apply. PennDOT’s provisional or conditional qualifications may apply in certain circumstances. 

Mentors– As it relates to the consultant industry, all firms eligible to submit statements of interest through PennDOT’s ECMS procurement process can serve as mentors, including Established professional transportation engineering, environmental, planning, or related firms in Pennsylvania with a  history of successful project delivery. Mentors may be experienced prime or subconsultant firms  registered as PennDOT Business Partners with an active qualifications package in PennDOT’s 


I like to Mentor


I’d like to become a Protégé

How It Works

CONTRACTOR MENTOR/PROTÉGÉ

1 WORK AGREEMENT

Agree on type of work being sought,
geographic area, other factors

2 SET YOUR LIMITATIONS

Establish desired subcontract size and any resource limitations

3 ADVERTISEMENT PERIOD (VARIES)

Review project advertisements for
desired work

4 CONTRACTOR IDENTIFICATION

Identify potential prime contractors

5 CAPABILITIES

Communicate protégé’s capabilities to
prime

6 COMMUNICATION

Communicate protégé’s capabilities to
prime

7 PREPARE AND SUBMIT

Prepare and Submit bid

8 BID OPENING

Prepare and Submit bid

9 PENNDOT AWARDS PROJECT
10 PRE-CONSTRUCTION MEETINGS

Protégé sets up meetings and assetment for the project’s development

11 SCHEDULE AND PERFORM WORK

After project is scheduled the Protégé will perform work

12 INVOICE SUBMITTAL

Protégé submits invoice to Prime through ECMS

13 INVOICE REVIEW

Prime reviews invoice and pays protégé firm

14 PERFORMANCE EVALUATION

Post-completion meeting with Prime
with performance evaluation

CONSULTANT MENTOR/PROTÉGÉ

1 PLANNED PROJECT*

Project Advertised for an M/P Team

2 PROJECT IS ADVERTISED

After 2 weeks, project is advertised

3 ADVERTISEMENT PERIOD (2 WEEKS)

Statement of Interest (Proposal)

4 SELECTION PROCESS

One Month or more to make
selection

5 RESULT OF SELECTION

IF PROTEGE WINS:

Notification of Award

IF PROTEGE LOSES:
– Prime requests de-brief meeting
with PennDOT to include protégé.
– Look for the next planned project*

6 SUBMIT TECHNICAL AND PRICE PROPOSAL

Prepare and Submit Proposal

7 CONTRACT

Signed contract by both PennDOT
and prime consultant

8 NOTICE TO PROCEED

Formal notice to begin work

9 KICKOFF MEETING

Includes PennDOT, Prime and
subconsultants

10 WORK ORDERS

PennDOT issues work orders

 
11 M/P WORK AGREEMENT

Mentor/Protégé divide work based on
agreed-upon qualifications/division of labor

12 PERFORM WORK

Protégé performs work and submits
to prime for QA/QC

13 SUBMITTAL TO PENNDOT

Comments addressed and work is
submitted to PennDOT.

14 REVIEW OF WORK

PennDOT reviews and accepts work
or asks for revisions

15 INVOICE SUBMITTAL

Protégé submits invoice to Prime
through ECMS.

16 INVOICE REVIEW

Prime reviews invoice and pays
protégé firm

17 CONSULTANT EVALUATION

Formal consultant evaluation by
PennDOT is at completion of work order

18 INCREASED QUALIFICATIONS

Protégé gains increased
qualifications.

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